Payslip Template Philippines: Free Kasambahay Pay Slip (BK-2)

TL;DR: Section 26 of the Batas Kasambahay requires a pay slip every pay day showing the amount paid in cash and every deduction made, and it requires you to keep the copies for three years. The DOLE form is BK-2 and it has eleven lines. Copy the blank table below into Google Sheets or print it. For a kasambahay on the ₱7,800 NCR minimum with no allowances or other deductions, the lawful automatic deductions are the SSS employee share of ₱400, the PhilHealth employee share of ₱250 and the Pag-IBIG employee share of ₱156. That is ₱806 in total and ₱6,994 take home pay.

The law requires a pay slip

Section 26 of Republic Act 10361 is four lines long and unambiguous. The employer shall at all times provide the domestic worker with a copy of the pay slip containing the amount paid in cash every pay day, and indicating all deductions made, if any. The copies of the pay slip shall be kept by the employer for a period of three years.

Two duties sit in that sentence. You hand over a copy on pay day. You keep your own copy for three years. There is no small-household exemption and no exemption for paying in cash, which is the payment method the law itself requires under Section 25.

Section 25 also draws the line that makes the slip worth writing. The employer, unless allowed by the domestic worker through a written consent, shall make no deductions from the wages other than that which is mandated by law. Two categories, and they behave differently. A deduction mandated by law needs no permission. Everything else needs the kasambahay to agree in writing, and needs to be a lawful deduction in the first place. Written consent cannot make an illegal deduction legal.

That distinction is the whole reason a slip has separate rows. It forces you to say which bucket each peso came out of.

Form BK-2 and what it actually contains

DOLE did not leave the format to you. The Implementing Rules and Regulations of RA 10361, promulgated 9 May 2013, name the form. Rule V, Section 2 says the employer shall at all times provide the kasambahay with a copy of the pay slip, Form BK-2, containing the amount paid in cash every pay day and indicating all deductions made.

Form BK-2 is printed as an annex to that IRR. It is smaller than people expect:

1. Name
2. Date
3. Pay period
4. Basic wage
5. Gross salary
6. Less: SSS contribution
7. Less: PhilHealth contribution
8. Less: Pag-IBIG contribution
9. One unlabelled row under Pag-IBIG
10. Total deductions
11. Take home pay

Below the box sits the acknowledgement line. I agree with the above wage computation and acknowledge receipt of the same, over the signature of the kasambahay. Then a note in bold: for a monthly wage rate of less than ₱5,000, the employer should not deduct premium contributions on SSS, PhilHealth and Pag-IBIG from the kasambahay, since those are charged to the employer.

That note was written in 2013, when Section 24 set the NCR minimum at ₱2,500 and the sample slip printed on the form shows exactly that figure. It rarely applies now. The lowest regional monthly minimum for domestic workers today is ₱5,500, in BARMM and in the smaller municipalities of Region IX, according to the NWPC summary of current domestic worker wage rates as of 9 July 2026. Every region now sits above the ₱5,000 line in Section 30. Pay the legal minimum anywhere in the country and your kasambahay shares in the contributions, so those rows carry real numbers.

The unlabelled ninth row is where a written-consent deduction goes. A loan repayment, usually.

The blank payslip template

Copy this into Google Sheets, or print it and fill it in with a pen. Both are fine. The first four rows and the last row are mine, not the form's. BK-2 carries no employer name and no employer signature, and both belong on a document you may have to produce years later.

Write the reason in the other-deduction row every single time. Cash advance repayment, agreement dated 3 August 2026 is a record. Others is not.

A filled example on the ₱7,800 NCR wage

Metro Manila's domestic worker minimum is ₱7,800 a month under Wage Order NCR-DW-06, effective 7 February 2026, per the same NWPC summary. Here is what one September slip looks like for a kasambahay on that rate with no loan outstanding, no allowances and no other deductions.

Where those three figures come from:

SSS ₱400. A ₱7,800 wage falls in the ₱7,750 to ₱8,249.99 range in SSS Circular 2024-007, the schedule for household employers and kasambahay effective January 2025. That range maps to a ₱8,000 monthly salary credit, where the employee share is ₱400 and the household employer pays ₱810, including the ₱10 employees' compensation premium. The employer remits the whole ₱1,210. Our SSS contribution guide for kasambahay walks through registration and the payment reference number.

PhilHealth ₱250. PhilHealth Circular 2020-0005 says the premium of employed members is computed on monthly basic salary and shared equally between employee and employer, and that where the basic salary falls below the income floor, the premium is computed on the floor. Advisory 2025-0002 sets the rate at 5 percent with a ₱10,000 floor and a ₱100,000 ceiling, and Advisory 2026-0042 confirms the 5 percent rate still applies. So ₱7,800 is computed on ₱10,000, the premium is ₱500, and each side carries ₱250. Do not multiply 5 percent by ₱7,800. That gives ₱390 and it is wrong.

Pag-IBIG ₱156. Pag-IBIG Fund Circular No. 460 raised the maximum Fund Salary from ₱5,000 to ₱10,000 from February 2024, as the DBM Circular Letter 2024-2 also records. Above ₱1,500, the employee and the employer each contribute 2 percent of the monthly Fund Salary, and for a kasambahay with a Fund Salary of ₱5,000 or more both sides share at 2 percent. So ₱7,800 × 2 percent is ₱156. The ₱200 figure you see quoted is the share at the ₱10,000 ceiling, the most either side pays. It is not a flat deduction for every wage. Fund Salary means basic salary plus other allowances, so if you pay a regular allowance, include it in the base before you compute. Our PhilHealth and Pag-IBIG guide for kasambahay covers registration and remittance.

The employer pays its own shares separately, and they never appear on the slip as deductions: ₱810 for SSS, ₱250 for PhilHealth and ₱156 for Pag-IBIG in this example. Circular 460 says plainly that the employer may not deduct or recover its Pag-IBIG contribution from the employee.

If the kasambahay is repaying a ₱500 advance that month, the other-deduction row reads ₱500.00, total deductions become ₱1,306.00, and take home falls to ₱6,494.00. That ₱500 is comfortably inside the ceiling explained below.

Still deciding what to pay? The salary calculator and the regional kasambahay minimum wage guide settle the number before you issue any slip. December needs its own, because the 13th month pay is due by 24 December and belongs on paper too.

What you may deduct, and what you may never deduct

This is where households get into trouble, almost always in good faith.

Lawful without asking. The SSS, PhilHealth and Pag-IBIG employee shares, once the wage reaches ₱5,000 a month. Section 30 of RA 10361 puts the contributions on the employer and gives the kasambahay a proportionate share above that wage.

Lawful with written consent, inside limits. A loan or cash advance. The IRR sets two separate ceilings that people mix up. Rule IV, Section 10 caps loan assistance at six months of salary. Rule IV, Section 11 says the deduction from wages cannot exceed 20 percent of the wage in any month, by written agreement. On ₱7,800 that is ₱1,560 a month, maximum. Loan assistance does not apply to working children.

Lawful only after due process. A deduction for loss or damage. Rule V, Section 6 requires four things together. The kasambahay is clearly shown to be responsible. The kasambahay is given a reasonable opportunity to explain why the deduction should not be made. The amount is fair and no more than the actual loss. And the deduction does not exceed 20 percent of the wage in a month. This 20 percent ceiling is a separate one from the loan ceiling. Broken vase, no conversation, money gone from the envelope is not compliance.

Never lawful:

• Board and lodging. Section 6 and Rule IV, Section 13 make three adequate meals a day, humane sleeping arrangements and first aid the employer's obligation, and the IRR forbids withdrawing them as punishment. You cannot bill for something you are required to provide.
• A deposit against future breakage. Section 14 makes it unlawful to require deposits for reimbursement of loss or damage to tools, furniture and equipment. Rule XII lists it among the six unlawful acts carrying a fine of ₱10,000 to ₱40,000, rising with each offence.
• A placement or finder's fee. Section 13 bars charging any share of it to the kasambahay, and Rule II, Section 2 puts the cost of hiring on the employer, agency or not.
• Pre-employment documents. Section 12 lets you require a medical certificate, barangay and police clearance, NBI clearance and a birth certificate, with the cost borne by the employer. Recovering it from the first month's pay turns a lawful requirement into an unlawful deduction.
• A training fee or uniform charge. No statute names these, which is the point. They are not mandated by law, so they need written consent, and consent cannot convert them into a deposit under Section 14 or into debt bondage under Section 15.

One charge runs the other way. Rule IV, Section 15 says that if the kasambahay uses the employer's telephone, the cost is borne by the kasambahay unless the employer waives it. Even then it needs written consent under Section 25 before it reaches the slip. Most families waive it and should.

The full statutory picture, including rest days and termination, sits in our Kasambahay Law explainer.

The semi-monthly version

Section 25 requires payment at least once a month, and Rule IV, Section 4 repeats it, so paying twice a month is allowed and common. The contributions stay monthly, so you have to choose where they land. Write that choice into the authorized deductions clause of the contract instead of deciding fresh each payday.

Two patterns work. Take the whole employee share on the second slip, or split it evenly across both. Here is the first, which is easier to explain out loud.

The two payments add up to ₱3,900 plus ₱3,094, which is ₱6,994, the same take home pay as the monthly slip. Each half-month payment gets its own signed slip. Twenty-four a year, and the pay period line on each one says which fortnight it covers.

Absences are the other thing to settle in writing. BK-2 has no days-worked field, and the law sets a monthly wage rather than a daily rate, so no statutory formula is waiting for you. Section 11 requires the contract to state the compensation and the authorized deductions, so put the treatment of absences there. The law's own mechanism is worth knowing. Section 21 lets you and the kasambahay agree to offset a day of absence against a particular rest day.

Handing it over and getting it signed

The mechanics take a minute, and most of the value is in doing it in front of the person.

1. Fill in the slip before you count the money, not after.
2. Say the numbers out loud in the language you both use at home. Gross, each deduction, net.
3. Hand over the cash and the slip together.
4. Ask the kasambahay to sign the acknowledgement line, and sign it yourself.
5. Give the kasambahay a signed copy. This is the part households skip, and it is the part the law is explicit about.
6. File your own signed copy by month, and photograph it as a backup.

Section 26 says the kasambahay gets a copy every pay day and the employer keeps copies for three years. It does not say whether a photo or a digital file alone is enough, and this guide does not give a legal ruling on that. The practical, conservative approach is two signed paper copies, one for each of you, with photos as a backup in case the paper is lost or damaged.

One privacy note, because payslips are personal data. The slip carries a name, a salary and sometimes an SSS number. It does not belong in a family group chat, a village Viber group, or a photo you send to a friend who is thinking of hiring. Rule IV, Section 14 of the IRR obliges the employer to respect the kasambahay's privacy at all times, and that duty covers the paperwork you generate about them.

Keeping the copies for three years

Three years, from Section 26 and repeated in Rule V, Section 2. A labelled folder or box of signed paper copies, with a photo folder on your phone as a backup, is enough for most households. What matters is that a slip from March 2024 can be found in March 2027.

The reason is not an inspector at your door. RA 10361 does not send DOLE into private homes, and its inspection language in Section 36 is aimed at private employment agencies. The realistic scenarios are narrower.

• A dispute reaches the DOLE Field, Provincial or Regional Office. Rule XI, Section 1 routes it through 30 days of mandatory conciliation under the Single Entry Approach, and if that fails the Regional Director issues a Compliance Order. Signed slips are the cheapest evidence you will ever produce there.
• SSS or PhilHealth queries a gap in remittances and you need to show what was deducted and when.
• The kasambahay applies for a loan, a visa or a new job and asks for proof of income.
• You are asked for a certificate of employment on separation. Section 35 gives you five days from the request, and Form BK-3 in the IRR is the template.

For the kasambahay: reading your own payslip

If you are the one receiving the slip, the acknowledgement line matters. It says you agree with the wage computation, not merely that you were handed an envelope. Signing a slip you disagree with weakens you later.

Run this check each pay day:

• The gross matches the monthly wage written in my contract.
• Every deduction has its own named line. No row just says others.
• SSS, PhilHealth and Pag-IBIG amounts match the current schedules, and the SSS employee share matches my salary bracket.
• Board, lodging, meals, uniforms, my medical certificate, my NBI clearance and any placement fee do not appear anywhere.
• Any loan repayment is one I agreed to in writing, and it is under 20 percent of my monthly wage.
• Any breakage deduction was explained to me first and I had a chance to respond.
• I received my own copy.

If a number is wrong, do not sign it quietly. Say so on the spot, calmly, and ask for a corrected slip. If you feel you have to sign, write your disagreement on the slip above your signature and photograph it before handing it back. Keep your signed paper copies, and a phone photo of every slip in your own gallery as a backup record nobody can take from you.

When it cannot be settled at home, the route is the DOLE Field, Provincial or Regional Office covering your workplace, and the first stage is free 30-day conciliation under the Single Entry Approach. You do not need a lawyer to start it. Bring your contract, your slips and your photos. A withheld salary, a deposit demanded from you, or a debt you are being made to work off are unlawful acts under Rule XII with fines starting at ₱10,000, and they are worth raising rather than absorbing.

Frequently Asked Questions

Is a payslip required by law for a kasambahay in the Philippines?

Yes. Section 26 of Republic Act 10361 says the employer shall at all times provide the domestic worker with a copy of the pay slip containing the amount paid in cash every pay day, and indicating all deductions made, if any. The same section requires the employer to keep copies of the pay slip for three years. There is no exemption for one kasambahay, for a relative, or for cash payment.

What is Form BK-2?

Form BK-2 is the pay slip form attached to the Implementing Rules and Regulations of the Batas Kasambahay, promulgated by DOLE on 9 May 2013. It has eleven lines: name, date, pay period, basic wage, gross salary, SSS contribution, PhilHealth contribution, Pag-IBIG contribution, one unlabelled deduction row, total deductions and take home pay, followed by the signature of the kasambahay.

How much is deducted from a kasambahay earning the ₱7,800 NCR minimum?

Three employee shares, ₱806 in total. The SSS employee share is ₱400 at the ₱8,000 monthly salary credit under SSS Circular 2024-007. PhilHealth is computed on the ₱10,000 income floor at 5 percent, so the ₱500 premium is split equally and the employee share is ₱250. Pag-IBIG under Circular 460 is 2 percent of a ₱7,800 Fund Salary, which is ₱156. With no allowances or other deductions, take home pay is ₱6,994. The employer pays its own shares on top and cannot deduct them.

Can I deduct board and lodging or a cash advance from my kasambahay's pay?

Board, lodging and medical attendance are the employer's obligation under Section 6 of RA 10361, so they are not a lawful payroll deduction. A cash advance is different. It is deductible only by written agreement, the loan cannot exceed six months of salary, and the monthly deduction cannot exceed 20 percent of the wage under the IRR.

Do I have to give a printed payslip, or is a photo of a signed one enough?

Section 26 requires the kasambahay to receive a copy every pay day and the employer to keep copies for three years. It does not say whether a photo alone is enough, and we do not treat a photo-only record as settled compliance. The practical, conservative approach is a signed paper slip for the kasambahay, a signed paper copy for you kept for three years, and photos as a backup.

Start with the paperwork, not against it

The households that get this right rarely have a payroll system. They are the ones who spent five minutes making a template once, then reused it twenty-four times a year. The template above is that five minutes, already spent.

Check the figures against the current SSS, PhilHealth and Pag-IBIG schedules each time a circular changes, and keep the signed copies for three years.

Still looking for someone to hire? Find a kasambahay on Helpers, or create a family account to message helpers directly.